Operation Intern, Humanitarian Office

Country: Switzerland
Organization: United Nations Population FundFundswi
Closing date: 29 Nov 2021

The Position:

Under the overall guidance of Humanitarian Office Operation Analyst, the Operation Intern provides overall administrative and operation supports services ensuring high quality of work, accurate, timely and properly recorded/documented service delivery.

How You Can Make a Difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA expands choices and possibilities for women and young people to lead healthy and productive lives. Our work is derived from the ICPD Programme of Action; that all human beings are entitled to equal rights and protections and no one should be left behind in the fulfilment of their fundamental human rights. In a world where fundamental human rights are at risk, we need principled and ethical leaders, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results. We need interns who are exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Operation Intern will support the delivery of UNFPA mandate in all settings through administrative, logistical and financial support of the Humanitarian Office.

You Would be Responsible For:

Provide effective support to the Humanitarian Office operations on achievement of the following results:

  • Organizational support in operations processes including Procurement, Human Resources, Administration
  • Organizational support in event management and on-line meetings
  • Support in maintaining proper electronic filing system
  • Assisting in preparation of data collection and financial reporting
  • Other administrative support to HO operations

The key results have an impact on the execution of the HO Operations services in terms of quality and accuracy of work completed.

You Have:

Your Education

Applicants that are enrolled in a degree programme in a graduate school at the time of application and during the internship; or have completed at least three/four years of full-time studies at a university or equivalent institution towards the completion of a degree in business administration, public administration, management, finance, human resources, information technology or a related field.

Your Experience:

· Excellent computer skills, fully conversant with Microsoft Office

· Fluency in English and French

· Some relevant experience in administration, finance, procurement, or office management

Your Competencies:

· High competency in the use of spreadsheets; i.e., Excel and Google Sheets

· Preferable but not required familiarity with database software

· Ability​ ​to ​​think​ and​​ work​ ​logically​ ​​with​ attention​​ to​ ​detail

· Ability​ to​ ​​analyse data from different sources

· Initiative, sound judgment, and demonstrated ability to work harmoniously with staff members​ ​

· Ability to live by the core values of the UN – integrity, professionalism and respect for diversity

Learning Elements:

Upon completion of the assignment, and depending on its duration, the Intern should be able to:

  1. Increase understanding of the UNFPA operation at the global levels though interaction with members of the Humanitarian Office
  2. Understand the UNFPA mandate
  3. Learn UN technical language, working procedures, and coordination mechanisms
  4. Write and formulate substantive documents and analytical papers
  5. Networking with UNFPA staff members as part of the internship
  6. Work as a team member in a multicultural setting

Financial Aspects:

Interns receive a stipend in line with UNFPA policy. The costs associated with an intern’s participation in the programme must be assumed either by the nominating institution, which may provide the required financial assistance to its students, or by the students themselves, who will have to meet living expenses as well as make their own arrangements for accommodation, travel and other requirements. In addition, applicants must have medical insurance for the duration of the internship. Proof of insurance will need to be submitted before the internship begins.

How to apply:

How to Apply:

Interested candidates please send your resume and cover letter to ho-recruitment@unfpa.org. Only shortlisted candidates will be invited to an interview.

Disclaimer:

UNFPA is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. You are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm