Country: Moldova
Organization: ACTED
Closing date: 14 Apr 2022

Fixed-term | 4 months | ASAP

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. With a team of 5,900 national staff and 400 international staff, ACTED is active in 38 countries and implements more than 500 projects a year, reaching over 20 million beneficiaries.

ACTED Whole of Ukaine

ACTED started its operations in Eastern Ukraine in 2015 to provide support to vulnerable people affected by the conflict that began in 2014. In 2022, as refugees are fleeing clashes across Ukraine triggered by military operations, ACTED is now extending its activities to deliver critical assistance to displaced persons in the main hosting regions and to support self-help and local organizations groups that have spontaneously formed. As the number of civilian casualties continues to grow and damage to critical infrastructure increases, ACTED is scaling-up its humanitarian assistance to help ensure those in transit, internally displaced or remaining in hotspots receive the basic support they need, including cash assistance, water, food and hot meals, blankets, hygiene supplies and access to mobile heating points. Finally, ACTED is also taking part in the ongoing efforts to provide humanitarian assistance to refugees in the neighbouring countries of Poland, Romania and Moldavia where 3 humanitarian response teams have been deployed.

You will be in charge of

1.Project Planning

Develop overall project implementation strategy, systems, approaches, tools, and materials
Organize project kick-off and close-out meetings
Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

2. Project Implementation Follow-up

Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
Organize regular project coordination meetings with project team
Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
Regular update the work plan, output tracker, PMF and other documents relevant for effective project management

3. Administration and Operational Management of Project Implementation

3.1. Finance

Review the BFU(s) and provide accurate forecasts with BOQs
Forecast monthly cash requirements of the project and submit to AC

3.2. Logistics

Contribute to the development of Procurement plans
Send accurate and precise order forms in a timely manner
Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
Confirm quality of material selection if and when applicable
Ensure a proper management and use of the project assets and stocks
Plan team movements based on available fleet and applicable policies

3.3. Administration/HR

Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
Ensure that project staff understand and are able to perform their roles and responsibilities
Follow-up the work plans and day-to-day activities of the project staff
Manage the project staff in cooperation with Area Coordinators
Ensure a positive working environment and good team dynamics
Undertake regular appraisals of staff and follow career management
Manage interpersonal conflicts
Ensure capacity building among staff in relevant sectors

3.4. Transparency

Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures
Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures

3.5. Security

Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly
In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;
Contribute to the updating of the security guidelines in the project area of intervention;

4.External Relations

Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others

5. Quality Control

Assess the activities undertaken and ensure efficient use of resources;
Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities
Ensure lessons learned are documented, shared and reflected in project planning and decision making
Advise on, and assist with, project reviews conducted by AMEU
Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1

6. Reporting

Provide regular and timely updates on progress and challenges to supervisors and other team members
Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided

Expected skills and qualifications

Project management experience in the required sector, in emergency and/or development
Proven capabilities in leadership and management required (large team)
Perfect verbal and written communication skills in English
Knowledge of local language and/or regional experience is an asset
Ability to work well under pressure

Conditions

Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
Flight tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances

How to apply:

Send your application (CV + Cover Letter) to jobs@acted.org Ref: PM Cash/WoU

Categories: NGO Jobs