Job Title: Sub-Awards Manager – UNGO Jobs

Country: Ukraine
Organization: Save the Children
Closing date: 27 Apr 2022

Sub-Awards Manager

ROLE PURPOSE:

An Award Manager is needed to build partner engagement for sub-awards.

The Sub-Awards Manager will lead will the sub-award agreement process and support partners with grant compliance, contracting and project cycle management. Additionally, the role will provide general awards management support and inputs in the Save the Children emergency response programme working closely with program, partner and finance teams. The role has three main aspects to it: setting up and leading the emergency awards management teams; provide the Response Team Leadership with funding landscape oversight; and contribute and lead on Awards Management in emergencies best practise and ensure capacity building of awards and non-awards staff in their professional development.

The individual will be responsible for working within an existing CO structure/ response team and all other teams in the Country Office/Response Team to develop the capacity of all staff and provide on-the-job support to develop an awards management process in emergency that supports Save the Children quality standards.

KEY AREAS OF ACCOUNTABILITY:

Developing self and others; Networking

  • Building a high performing emergency award management team to support good practice and high-quality delivery across the response.
  • Lead/Support Award Management related capacity building both within the AM team and for other relevant staff members including budget holders working on the response.
  • Develop strong relationships with the region, centre, members and other Award Directors in the region; escalate issues through the correct channels when required.
  • Anticipate Award Management staffing surge capacity requirement at first onset, reporting periods and roll down and ensure that adequate staffing level is maintain throughout and that hand-over are planned and documented.

Partnerships

  • Work with relevant program staff to ensure all donors undergo legal vetting prior to commencing work with Save the Children, are engaged with appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements.
  • Work with program and partnership staff to ensure relevant donor requirements are effectively communicated and understood by implementing partners.
  • Ensure sub-award database updated on a regular basis.
  • Coordinate with Finance and Programme teams for sub-award monitoring and review
  • Coordinate corrective actions in response to any internal or external audit findings related to sub-grantee management
  • Monitor and provide support to sub-grantees in preparation of their financial and programmatic reports per established agreements.
  • Provide regular reports to the SMT on status of required steps in managing sub-award management.
  • Through program Implementation team, maintain regular contact with sub-grantees to exchange information on status of sub-grants.

Communicating with impact:

  • Provide strategic support to the Response Team Leader on all aspects of award management including pipeline management through the creation and maintenance of the funding tracker
  • Lead the coordination of proposals, working with PDQ, Finance and Operations to produce high quality, fully costed proposals whether those team are part of existing CO or have response counterpart
  • Maintain effective communications with Save the Children Members, providing them with timely updates on their awards and flagging potential issue promptly
  • Ensure the production of high quality and timely reports that accurately reflect the impact achieved and lessons learnt during the implementation of an award
  • Build and maintain relationships with relevant networks and award management staff of similar organisations in the country, as well as local representatives of donor organisations

Compliance (systems, processes & donor):

  • Ensure all funding opportunities are coordinated, appropriate go/no-go decisions taken, and proposal development plans agreed.
  • Be a champion of awards management in emergencies by applying relevant waivers and tools for emergency response.
  • To ensure that the Award Management System (AMS) is effectively maintained and up to date for all response awards and sub-awards including authorisation and document retention
  • To ensure that key staff (including partners) have a clear understanding of donor compliance requirements in a rapid but controlled fashion throughout the project management cycle and that there is a complete audit trail of the implementation and reporting for all awards
  • Work with relevant program staff to ensure all implementing partners for the response operations undergo legal vetting prior to commencing work with Save the Children, are engaged with appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements.
  • In rapid onset emergencies, work with program staff to ensure capacity assessments and induction into Save the Children policies are undertaken for all new partners, and any actions needed as a result of this are taken within an appropriate timescale

Monitoring and analysis:

  • Working in collaboration with the Finance Director/response finance lead and SMT, ensure the CO has a clear framework for response master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, ensuring alignment between the response master budget and funding tracker.
  • Using strong financial analysis skills to oversee the award portfolio and pipeline
  • To work in collaboration with the finance department and provide technical advice regarding strategic donor costs allocations with a view to minimise compliance issues where possible

Leadership, portfolio management & strategy:

  • Define the strategic direction of the response portfolio through the development of Proposal budget and reporting guidelines in the first phase of the response
  • Work with Response SMT to map seed and other source of unrestricted funding across the membership to activate emergency flexible funding in early stages of the response
  • Coordinate with existing CO AM team in order to build new donor relationship identified for the response
  • Work with the existing CO AM team to align existing portfolio with response need according to the response scope and scale.
  • To provide detailed analysis of current/ pipeline awards to senior management

General:

  • Comply with Save the Children policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

COMPETENCIES FOR THIS ROLE:

  • Delivering Results

Takes personal responsibility and holds others accountable for delivering our ambitious goals for children, continually improving their own performance or that of the team/organisation

Level required: Leading Edge

  • Communicating with Impact

Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust.

Level Required: Leading Edge

  • Problem Solving and Decision Making

Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation. Level Required: Leading Edge

  • Networking

Builds and uses sustainable relationships and networks to support the work of Save the children with their team, colleagues, Members and external partners and supporters. Level Required: Leading Edge

QUALIFICATIONS AND EXPERIENCE

Essential

  • Experience with award management policies, procedures and systems and Save the Children’s award management system (AMS)
  • Previous experience in Awards management in a Humanitarian context
  • Previous experience of working with partners and sub-awards
  • Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities
  • Extensive experience with NGOs with increasing responsibilities including a proven experience of establishing and running the award management function in the field
  • Knowledge of the requirements of major humanitarian institutional donors (ECHO, DEC, OFDA, DFID..) including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level
  • Well-developed skills in team/staff management. Proven coaching and capacity building skills
  • Understanding of the financial aspects of award management, and understanding of operations and programming
  • Very strong attention to detail, problem solving skills, and ability to analyse trends
  • Computer literate (i.e. Word, Excel, Outlook, Internet Explorer, financial systems)
  • Cultural awareness and ability to build relationships quickly with a wide variety of people
  • Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure
  • Strong communication (written and spoken) in English, and strong interpersonal skills, with experience in managing multicultural teams

Desirable

  • Understanding of financial reporting from Save the Children’s accounting software (Agresso)
  • Experience of Project Management, M&E Management or Funding Coordination

In the case of a Category 1 and Category 2 response, the candidate must reflect the experience and qualifications of a Grade 2. This must include the following proven behaviour/experience:

  • Demonstrate leadership and management skills in a complex international setting.

We offer a competitive package in the context of the sector. This Role is offered on the basis of International terms and conditions. Also, interviews will be held on ongoing basis, adverts will be closed once a person is identified.

For non- EU citizens; Visa is to be obtained.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

How to apply:

Please follow this link to apply: https://www.aplitrak.com/?adid=bGhhamRhb3VkLjQzNjk1LjEyMTg1QHNhdmV0aGVjaGlsZHJlbmFvLmFwbGl0cmFrLmNvbQ