SPECIAL ASSISTANT AND SCHEDULER NGO Vacancy | UNGO Jobs

Job Title: SPECIAL ASSISTANT AND SCHEDULER

Country: United States of America
Organization: CARE USA
Closing date: 5 Feb 2022

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and fight with CARE.

The Special Assistant and Scheduler to the CEO is an experienced, highly-skilled, strategic-thinking staff person who understands CARE’s operational focus, strategies, programs and goals to end global poverty. Based on this understanding, s/he is responsible for assisting in the development and overseeing the overall approach to ensure efficient and effective coordination and delivery of day-to-day support for the CEO.

Reporting to the Deputy Chief of Staff, the Special Assistant and Scheduler to the CEO provides a full range of high-level, confidential executive support and serves as a thought partner to the Deputy Chief of Staff. The Special Assistant and Scheduler’s primary focus is managing the day-to-day business activities of the President. This includes maintaining the President’s complex daily and long-term calendar, prioritizing and strategizing of internal and external meetings and engagements; coordinating her daily briefings to ensure she is prepared for meetings; booking national and international travel and accommodations. Working in close collaboration with the Deputy Chief of Staff, the Special Assistant and Scheduler ensures that the CEO’s time is used optimally.

The Special Assistant and Scheduler to the CEO will interface with high-level internal and external partners and often serve as the first point of contact for the Office of the President, and will be trusted to address a variety of requests diplomatically and swiftly via quality correspondence and customer service.

When called upon, the Special Assistant and Scheduler will steer special projects and events on behalf of the CEO.

This position requires an ability to work in a fast paced, high intensity, and dynamic environment. It maintains and enhances high levels of support in increasing levels of complexity and growing scope of coverage and sophistication. The successful candidate is detail oriented, able to manage multiple tasks simultaneously, highly organized, and provide a and can prioritize work effectively. Excellent communications and writing skills are an important profile, as well as ability to navigate and liaison with high-level leaders in philanthropy, media, government, corporations and civic organizations. Candidate will ideally be interested in growing with CARE, specifically with the Office of the President within a 2-3 year period. The position is crafted for the individual looking to advance within CARE leadership, gaining a firm understanding of the organization and the CEO.

Responsibilities:

  • Enabling Strategic Use of CEO time, Calendar Management
  • CEO briefings
  • The position also requires providing timely administrative duties that include timely submittance of expense accounts, ordering gifts and supplies, coordinating CEO signature requests, and performing any administrative duties needed for the smooth operation of the office
  • Special Project Management

Qualifications:

  • College degree
  • At least two years supporting high-level executive or equivalent senior level support experience
  • Excellent written and spoken communication skills
  • Practical experience and strong facility with Microsoft Office applications and design/presentation, and/or database applications

How to apply:

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CAREUSA&cws=52&rid=5792

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.