Country: Kenya
Organization: International Organization for Migration
Closing date: 26 Apr 2022


Open to Internal and External Candidates

Position Title: Senior Database Assistant

Vacancy Number: IOMRONBO/SVN/002/2022

Duty Station: Regional Office, Nairobi, Kenya

Classification: General Service Category, Grade G6**

Type of Appointment: Special Short Term, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 26 April 2022

The International Organization for Migration (IOM) is the UN Migration Agency. With 173 member states it is committed to the principle that humane and orderly migration benefits migrants and society. Established in 1951 and now active in over 400 field locations worldwide, IOM works with partners, government, and civil society to:

1.Assist in meeting the operational challenges of migration and mobility

2.Advance understanding of migration issues

3.Encourage social and economic development through migration; and

4.Uphold the human dignity and well-being of migrants and mobile populations.


IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

IOM’s Regional Office for the East and Horn of Africa supports and monitors the following countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda. Through a team of specialists, the Regional Office supports the development, implementation, monitoring, reporting and evaluation of projects and initiatives undertaken by country offices and regional programmes.

Established in early 2018 at the Regional Office for East and Horn of Africa, the Regional Data Hub (RDH) aims to support evidence-based strategic and policy level discussion on migration through a combined set of initiatives. These include strengthening regional primary and secondary data collection and analysis; increasing Information management capacity across countries; providing technical support to ensure harmonization and interoperability of key methodologies used to monitor population mobility; and the engagement of key stakeholders and governmental counterparts in migration dialogue and consultation.

Under the overall supervision of the RDH Coordinator, the direct supervision of the RDH IMO and in close coordination with Displacement Tracking Matrix (DTM) regional team, the incumbent will be responsible to support data management initiatives aiming to streamline data management and analyze mixed migration movements, trends, and its characteristics across the region.

Core Functions / Responsibilities:

In particular he/she will:

Support the RDH IMO with the technical aspects of regional RDH IM initiatives for establishing and maintaining tools, workflows, and standards for the data sourcing, analysing, and sharing data within in the region and headquarters.

Support the RDH IMO to coordinate the development and enhancement of the integrated methodology for data collection and information packaging as required by regional mixed migration and mobility programming.

Coordinate the design, mapping, assessment, and monitoring of regional mixed migration data sources and make these available for internal and external reports and publications.

Manage data (cleansing, migration, integration, and quality control) by implementing extract, transform and load (ETL) process in the Regional Data Warehouse (RDW).

Design and maintain databases and ensure regular proper data collection for the RDH system set up.

As part of the EU-OM JI, coordinate the design of software applications to support governmental counterparts to record information on returning migrants, referrals, and service provisions.

Provide technical support on the usage of the Migrant Management Operational Systems Application (MiMOSA), including customization of MiMOSA forms to capture project-specific data, and the creation of custom reports to extract data based on specific reporting requirements.

Collate regional data sources and contribute to produce regular statistical reports and queries.

Work closely with the DTM regional analysis team.

Conduct data validation by cross checking reliable data extraction from within existing databases.

Develop data sharing tools web-based applications and reporting tools under the guidance of RDH IMO.

Manage training and skills development support to database and IM RDH portfolio.

Identify and troubleshoot bottlenecks in the process.

Undertake duty travel when necessary.

Perform any other duties as may be required.

Required Qualifications and Experience


· University degree in Computer Science or any related field with at least four years of relevant professional experience; or,

· High school degree with at least six years of relevant professional experience.


· Experience managing or developing databases is essential.

· Experience managing data collection, entry, and maintenance.

· Experience in cloud data analytics services and tools for data integration, data warehousing, data analysis is an advantage.


· Proficient in computer software: Microsoft Office (Outlook, Words, Excel, and Internet Explorer). In particular, strong command of Excel is required.

· Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

· Strong communication, organizational and interpersonal relationship skills.

· Hard working, good team player, dedicated, ability to monitor and follow up on pending matters.

· Ability to meet deadlines and work under pressure with minimum supervision.


Fluency in English (oral and written). Working knowledge of French is advantageous.

Required Competencies


Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2*

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.


Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

How to apply:

Interested candidates should submit CV and a cover letter indicating the Special Vacancy Notice Number (SVN No.), Position Title and the Duty Station with three professional referees and their contacts (both email and telephone) to:**

Closing Date: 26 April 2022

Only Shortlisted Applicants will be contacted.


NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process, or training). IOM does not concern itself with information on applicants’ bank details.

Posting period:

From 13.04.2022 to 26.04.2022

Categories: NGO Jobs