The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org
CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.
Overview of Global Finance Team:
CHAI’s finance team is based out of our Boston office, which provides operational support to programmatic teams working in over 30 countries around the world. Our teams work to improve access to quality health care and focus on a number of different issues and disease areas including, but not limited to HIV, vaccines, malaria, and maternal and newborn health.
CHAI is seeking a Senior Associate to provide day to day project management and administrative support to key members of CHAI’s senior leadership team, in addition to providing cross-cutting logistical support to CHAI’s Finance and Audit Committees. This position may require up to 10% travel, domestic and international. CHAI places great value on relevant personal qualities: resourcefulness, entrepreneurialism, tenacity, independence, humility and work ethic.
This position will be based in Boston and will report to CHAI’s Chief Financial Officer.
Global Finance Team Support – 85%
Track implementation progress against Finance department projects and goals.
Support CFO with communication to CHAI’s cross-functional departments (i.e. Contracts, HR, IT, Communications, Global Operations, Safety & Security) to ensure Finance staff have access to essential information and documentation.
Represent the Global Finance Team on CHAI’s Operations Working Group – a cross-departmental working group supporting key projects including country opening and scale down.
As requested, track status of implementation related to Corrective Action Plans or other risk management or remediation initiatives, including engagement with internal and potentially external stakeholders as required.
Develop expertise in internal tools used for project management, communications, and reporting, including CHAI’s internal knowledge management systems (BOX and Smartsheets).
Support CFO and Finance team with knowledge and information management, centralization of information and organization of critical files.
Strengthen and maintain resource libraries for Finance staff.
Support CFO in the finance system implementation roll out, as needed.
manage to delivery all finance town hall meetings commencing with meeting planning, agenda drafting, supporting the meeting logistics, identifying assigning the right moderators & speakers, hosting meeting, and implementing learnings.
Lead and develop strategy for implementing cross-country engagement opportunities via Round Table style meetings.
Manage CFO scheduling, logistics, and support communication with internal and external partners.
Coordinate the planning and logistics for regional and global finance meetings, conferences, and events (virtual and in person, international and domestic), including facilitation of development of agendas with key stakeholders, the identification of venues, coordinate of conference and event travel logistics, and draft and deliver related communications.
Provide administrative support to various finance team projects, initiatives and activities.
Draft CFO communications, newsletters and other communications.
Draft briefings for CFO meetings.
Perform other tasks, as necessary.
Board Committee Logistical and other Administrative Support for Finance Team– 15%
Board Committee Support:
Schedule quarterly Finance and Audit Committee meetings and manage attendance.
Work with CFO and Finance team leads to edit, maintain and distribute Committee meeting agenda and materials.
Attend Finance and Audit Committee meetings, take meeting minutes and work with CFO and Committee members to finalize.
Support Board Relations role to finalize, print and distribute quarterly Board Meeting materials.
Other Support as needed/requested:
Record and track action items at Finance Team Meetings and diligently track status to completion of action items across work streams. Distribute and maintain meeting agendas, minutes/files, and action items as requested by CFO
Track receipts and prepare and submit monthly expense reporting.
Coordinate travel logistics (international and domestic) including: booking flights, hotel accommodation, ground transportation, visas and communication with country teams and/or partners.
Bachelor’s degree and 3-5 years of professional experience required
Prior experience supporting Senior Management to help drive both strategic and operational initiatives and engaging across a wide variety of stakeholders (up, down, and across the organization) within the private or public sector
Excellent written and verbal communication skills, with strong attention to detail
Proven ability to work efficiently in a fast-paced environment and to proactively problem solve
Ability to manage and coordinate diverse tasks and facilitate relationships among multiple parties
Demonstrated ability to adapt to changing situations and reprioritize work in a flexible manner
Exceptional interpersonal skills, and ability to manage complex relationships
Ability to work independently on complex projects and proactively manage projects with minimal supervision
Proficiency in computer applications including Microsoft Word, Outlook, Excel, and PowerPoint
Strong work ethic with a commitment to excellence
Prior experience working in an international environment preferred