Project Manager for TB project NGO Vacancy | UNGO Jobs

Job Title: Project Manager for TB project

Country: Spain
Organization: Barcelona Institute for Global Health
Closing date: 20 Jan 2022

Barcelona Institute for Global Health is a research center in international health whose ultimate goal is to help close the gaps in health disparities between and within different regions of the world. For this, we leverage on knowledge generation (research), transmission (training) and application (policy and global development).

Background

Tuberculosis remains a global health concern. Around 1.5 million people die and 10 million people fall sick every year due to this disease. In addition to the development and implementation of an effective vaccine, the development of new point of care tests, shorter treatment regimens for drug susceptible and drug resistant TB, and improved access to testing, are key elements which will pave the road to achieving global control / elimination targets.

ISGlobal TB Research group aims to conduct epidemiological research projects in the field of TB and contribute to develop new tools to fight the disease. The Research Group currently implements several projects in the field on new diagnostics. We are looking for a project manager that will be involved in the management of 2/3 research projects (depending on the workload in the different stages of the projects and the work packages assigned).

The projects

There are several projects being implemented in the TB research Unit. Two of the most important include:

Stool4TB is an EDCTP funded project that aims to evaluate an innovative stool-based qPCR diagnostic platform (with the capacity to become a POC diagnostic tool) in the high TB and HIV burden settings of Mozambique, Eswatini and Uganda, under the hypothesis that it will narrow the extremely large TB case detection gap by improving TB confirmation rates in children and people living with HIV. ISGlobal coordinates the project and leads the work package on the diagnostic trial. More info in Stool4TB.org

PreFIT aims to validate ready-to-use candidate assays for incipient TB in populations of intended use across different High burden settings in Mozambique, South Africa and Uganda. The project will deliver robust estimates of predictive performance for each candidate assay and for various combinations of assays, allowing cost-optimized algorithms to be defined. ISGlobal is the coordinator of the communication Work Package. More info in predictingtb.org

Lugar

Barcelona

What We Are Looking for

ISGlobal is looking for a Project Manager for the TB Research Group.

Primary Responsibilities

The Project Manager will provide coordination of a cross-functional team in the execution of the projects. This position is responsible for coordinating and guiding projects execution and achievement of projects’ objectives in accordance with pre-defined processes, agreed timelines, resources and quality standards.

Specific Responsibilities

1. Project planning:

  • Detecting potential timeline issues and providing timely and proactive issue escalation to Senior TB research management
  • Supporting work package leaders and monitoring project activities to ensure approved Milestones are achieved
  • Collating information to ensure timely and formal project reporting with full and accurate information as determined by the funder´s requirements
  • Meeting with finance management on a monthly basis to review project expenditure, and provide support as requested in planning the next year’s budget
  • Liaising with internal team members and sites to ensure they maintain the currency of Project tracking tools.
  • Utilizing the projects’ dashboard to monitor site progress across protocols, providing progress reports and alerts to the team as required
  • Monitoring and reporting progress of Gantt chart deliverables to Senior TB research management and assisting with issue identification and resolution
  • Support protocol specific vendor selection, negotiation and management, including monitoring of associated budgets and contracts as needed
  • Managing vendors that provide general services across the project, e.g., travel agents, auditors, etc.

2. Project execution & monitoring:

  • Verifying that project activities are implemented according to project objectives and timelines
  • Identifying and escalating issues through existing channels
  • Assisting in issue resolution
  • Monitoring the project progress with identified project management tools and verifying timely decision making
  • Monitoring project adherence to the, legal frameworks, written procedures and agreements with the funders/sponsor
  • Ensuring a proper filing (hard copies or electronic documentation) of all non-protocol project related documents

Team and line management:

  • Ensuring that required team meetings are held and agreeing on important issues for the agenda with the principal investigator.
  • Participating in recruitment and training of internal project staff (as applicable)
  • Monitoring and assisting sites to ensure timely recruitment of key site staff
  • Monitoring and assisting sites to ensure timely procurement of key specific items necessary to execute relevant protocols
  • Provide input into team members performance evaluation as requested

Communications, partnerships and reporting:

  • Reporting on project to funding bodies, the Principal Investigator and
  • Ensuring timely reporting and appropriate dissemination internally and to stakeholders and project partners
  • Coordinating with communication department and ensure communication and dissemination at technical level
  • Participating in publications and oral presentations if desired

Budget accountability and invoicing:

  • Assist the financial manager to monitor budget management and procurement as requested
  • Assist the leadership team and finance Manager to identify critical issues with impact on budget.
  • Support development of financial reports by reviewing and assisting in the provision of financial justification of activities as requested

3. Project closing & evaluation:

  • Coordinate project closeout activities in accordance with the project management plan, protocol and relevant ISGlobal SOPs and policies
  • Assist designated team members with the closing of each contract applicable to the project or project phase
  • Verify the financial closing of the project budget and account, if applicable
  • Coordinate documentation of lessons learned from Site leadership, work package leaders and ISGlobal team members
  • Profile:
  • Qualifications/Education
  • University degree (equal to 4 years of college) or equivalent.
  • Excellent command of English is required. At least basic Spanish. Portuguese is an asset.
  • Excellent computer skills. Experience working with project management tools.
  • Experience in managing is an advantage OR experience working on a large multi-faceted project.

Profile

1. Qualifications/Education:

  • University degree (equal to 4 years of college) or equivalent.
  • Excellent command of English is required. At least basic Spanish. Portuguese is an asset.
  • Excellent computer skills. Experience working with project management tools.
  • Experience in managing is an advantage OR experience working on a large multi-faceted project.

2. Skills:

  • Strong organizational skills to cope with multi-tasking daily work, used to work in a goal-oriented approach
  • Stress tolerance and a strong team play with the ability to work independently without supervision
  • Critical thinking and problem-solving skills, ability to handle troublesome situations and think ahead with a decisive attitude
  • Good people management skills and strong communicator with the ability to set clear performance-oriented objectives and to use persuasive strategies
  • Ability to lead and to encourage a team, to anticipate and to refocus if necessary
  • Objective, upright and diplomatic approach towards internal and external partners, with the ability to negotiate fair agreements
  • Ability to adapt to changing situations focusing on the needs, goals and priorities of the organization
  • Willingness to travel internationally for up to 6 weeks a year

Conditions

  • Compensation for this position will be based on the applicant’s experience and qualifications.
  • This position starts immediately.

During the crisis caused by COVID19, standard working conditions will be adapted to sanitary requirements.

How to apply:

Applicants must fill in the request form and include the following code reference position: PM_TB_Jan22, attach the CV and a Cover Letter. Each attached document must be named with the candidate name and surname.

The receipt of applications will be open until 20th January 2022.

Applications will be accepted until 17.00 CET of the closing date.

Applications will be accepted on a rolling basis.

Only the applications submitted through the request form will be considered.

Only shortlisted candidates will be contacted.

The interviews could be placed during the reception candidatures period.