Job Title: Project Management Office (PMO) – Specialist (Audit, Compliance, and Quality Management) – UNGO Jobs

Country: United States of America
Organization: UNOPS
Closing date: 1 May 2022

Background Information – Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Functional Responsibilities

The Project Management Officer (PMO) – Specialist (Audit, Compliance, and Quality Management) will report to the Risk, Quality, and Partnership Team Lead and perform the following functional responsibilities:

1 – Oversight focal point

  • Participate in PSC’s audits, investigations and donor verifications, from inception until completion of the assessments.
  • Draft recommended actions needed to implement audit/review recommendations and draft responses.
  • Conduct assurance of PSC projects in accordance with project management best practices, including in-person internal control reviews, as needed.
  • Assess the cross-functional risks involved in proposed new and ongoing PSC projects and engagements.
  • Analyze the causes, especially recurring and systemic issues, and provide recommendations for corrective actions on non-compliance and reducing/preventing risks.

2 – Process Improvement and Knowledge Building

  • Support the design of PSC business processes to ensure compliance with the UNOPS internal control framework. This includes the design of tools, templates, forms, quick guides, graphical illustrations, case studies, lessons learned, policies and other guidance material.
  • Ensure that coherent processes, tools and templates are available and are conveyed to PSC personnel in a user-friendly, easily understandable and implementable manner; collect feedback and improve processes/tools based on user experience.
  • Continuously identify learning needs, develop materials, and contribute to various knowledge-building initiatives within PSC.
  • Assist in the development and/or review internal policies to ensure compliance with the UNOPS legislative framework, including but not limited to engagement acceptance, procurement, third-party engagements, human resources, project management, and travel administration.
  • Duly engage with and seek guidance from the appropriate business units in HQ and UNOPS at large, particularly to exchange best practices and ensure the appropriate internal clearances are obtained.
  • Keep abreast of changes in donors’ funding policies, in particular for the main European Union bodies, and ensure that project management is aligned with donor requirements.
  • Carry out operational communication with the client (UNMAS) on UNOPS’ perspective on compliance issues and suggest improvements where needed.

3 – Document Reviews

  • Review and pre-clear business development documents, programme and project plans, Financial Agreements, MoUs, and other official correspondence, to ensure organizational legal requirements and quality standards are met.
  • Respond to routine queries on the application and interpretation of UNOPS legislative framework, including with respect to financial regulations and rules in order to safeguard organizational interests and commitments.

Competencies

  • Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
  • Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
  • Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
  • Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
  • Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
  • Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
  • Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
  • Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education

  • Advanced University Degree (master or equivalent) with five years of relevant experience.

OR

  • First Level University Degree (bachelor or equivalent) with seven years of relevant work experience.

Experience

Relevant experience is defined as experience in the areas of compliance, fraud prevention, law, or project management in a private or public organization.

A certificate in any of the following is desired:

  • Certified Internal Auditor (CIA)
  • Certified Fraud Examiner (CFE)
  • Certified Information Systems Analyst (CISA)
  • Certified Public Accountant (CPA)
  • Association of Chartered Certified Accountants (ACCA)
  • Chartered Accountant (CA) or equivalent
  • Experience working in complex humanitarian or post-conflict environments is desired.

Language

Fluency in English (read, write, speak) is required.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time.
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
  • It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

  • Contract type: Individual Contractor Agreement (ICA)
  • Contract level: ICS-10 (P3 equivalent; IICA-2 equivalent; LICA-10 equivalent)
  • Contract duration: Open-ended

For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Background information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us – UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity – With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work-life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands.

How to apply:

Please follow this link to the UNOPS Jobs website: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=23695#6