Country: Austria
Organization: Caritas Austria
Closing date: 31 Mar 2022

Caritas Austria (CAT) has been supporting organisations in Ukraine since the mid-1990s, primarily in the area of social services. Since the conflict in Ukraine started, CAT has significantly increased its assistance to partner organisations to implement humanitarian projects primarily in Eastern Ukraine, financed by a mix of CAT´s own resources and support from institutional donors. Due to the recently escalated military conflict in Ukraine, Caritas Austria is looking for a Humanitarian Professional, based in Vienna. The Humanitarian PM will be part of the Emergency Response Team for Ukraine and neighboring countries, supporting the timely and coordinated delivery of appropriate emergency assistance in Ukraine. The emergency response portfolio will be covering Food, NFI, WASH, Shelter sectors with institutional and private funding.

Project Management

Ensure quality and timely implementation of Caritas Austrias’ Emergency Response activities in line with relevant standards, best practices, and internal / donor requirements;
Plan, control & monitor achievement of targets set
Feed into humanitarian strategic planning for Caritas Austria
Support partner organisations in the design, implementation, monitoring, evaluation and reporting of projects based on the project management cycle
Responsible for ensuring good-quality proposals and reports are submitted to institutional donors in time in cooperation with respective support departments in Caritas Austria
Responsible for MEAL and quality assurance of projects
Develop partnership agreements for all projects and observe adherence to contracts and policies
Responsible for maintaining and establishing relationships with partner organisations in Ukraine
Develop quarterly and annual work plans
Organize visits, workshops and trainings face-to-face and online
Preparation of briefings and reports for internal and external stakeholders
Monitor the developments in Ukraine and the evolving emergency situation in the East in order to inform project designs and response strategies
Coordinaton of security management planning and follow-up, updating and adherence to local security plans

Project Planning and Controlling

Develop detailed project plans/manuals jointly with partners outlining mile stones, such as needs assessments to take place, common project monitoring visits, reporting deadlines, cash flow forecasts and to schedule audits etc.
Ensure financial regulations and procedures are well communicated to partners with the support from project controlling in Vienna


Provide CAT’s communication department with regular updates and case stories for internal and external communication and distribution through social media channels


University degree in humanitarian or international affairs, development or related field
At least 5 years of experience in an NGO environment with a
strong background and experience managing projects in emergency and humanitarian contexts
Excellent knowledge of the project management cycle and financial project controlling
Experience with the development of projects funded by institutional donors
Professional experience in quality control and project monitoring systems
Knowledge of the international humanitarian network (IASC, cluster system etc) and the international standards
Strong planning and problem solving skills, excellent analytical skills
Good knowledge of modern information technologies and software
Good networking and strong communication skills
Strong interpersonal skills and ability to respectfully interact with people from diverse cultural and religious backgrounds.
Experience in leading a project team
Readiness for trips to Ukraine when the security situation allows it
Readiness for longer stays abroad and openness to manage projects in other countries and sectors
Excellent English language skills, German, Ukrainian and/or Russian is desirable
EU citizen or working permit for Austria a must

How to apply:

You have the option of choosing between 37 and 38 hours per week as a full-time position.
Salary depending on education and work experience for 37 hours per week between € 2,637.80 and € 3,031.40 gross; in case of family allowance € 61.85 gross per child; plus foreign allowance € 262.19 gross
At 38 hours per week, the gross monthly salary is 2.7 % higher than at 37 hours per week.
Further education and training opportunities
Three additional days off
Two additional days of holiday from the second year of holiday (based on a 5-day week)
The application procedure runs through Caritas of the Archdiocese of Vienna

We look forward to receiving your application! Please send your CV and cover letter in English as well as copies of relevant certificates and letters of recommendation to: Applications will be treated confidentially.

Our commitment to protect against violence

Caritas Austria is committed to preventing any kind of undesirable behaviour in the workplace, including sexual harassment, exploitation, violence and abuse, lack of integrity and financial misconduct, and is committed to promoting the well-being of children, young people and adults. Caritas Austria expects all staff, counsellors and volunteers to share this commitment through our Code of Conduct. We place great emphasis on ensuring that only people who share and demonstrate our values are recruited to work for us.

Categories: NGO Jobs