Job Title: FINANCE AND ADMIN MANAGER
Reporting to the Executive Director, the Finance and Admin Manager provides overall leadership, oversight and management support for all aspects of financial management Administration, and grants management in HRSS South Sudan Office. He / she focuses on ensuring accountability, coordinating planning and budgeting processes, providing accurate financial data and developing financial strategy that best serves support and program objectives. Responsible for the finance staff capacity building, the development and implementation of good internal controls, compliance at all levels, and utilization and safe guarding of assets according to HRSS Responsible for budgeting preparation and budget controlling and grant management.
Roles and Responsibilities
Administration and Finance
Provide strong and positive leadership to the finance department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.
Provide overall leadership to the Administration function ensuring that the national / field office is effectively supported and staff have a clean, secure and hospitable place to work.
Coordinate professional and personal development of finance staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SAP, ERP, grant management, risk management, leadership, etc.) and succession planning.
Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.
Contributing to the development of appropriate policies and procedures for procurement of goods and services.
Coordinate the planning and budgeting process and provide technical support, to ensure best practice and donor guidelines are met.
Design and manage systems, policies and procedures that provide appropriate levels of security and control of HRSS assets, resources and operations.
Coordinate the submission of timely, accurate and complete relevant reporting to the
Partnership and to internal users.
Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings.
Lead in development of Logistics, procurement, fleet management, and security policies for HRSS to guarantee seamless support in program implementation.
Lead in development of Human Resource policies that attract, retain and compensate the necessary human capital assigned to drive HRSS’s strategy.
Provide performance management responsibilities by supervising the Finance Manager, and Administration Manager.
Budgeting and budget Controls
Maintaining and updating the country office annual budget planning /forecast, master budget and funding allocation schedule for management decision making.
Coordinate with the department heads, Program director and State Coordinator to come with yearly budget and ensuring this is funded full cost recovery on the proposal budgets.
Produce monthly analysis on the finding situation at a cost centre and a function level with all the possible assumption and underlying facts.
Lead in the development and maintenance of financial models to track the budget, expenses, and variation for non-thematic and non- thematic cost.
Develop reports to respond to request for budgetary information and existing funding gap/Situation
Budget preparation and modification of proposal budgets and reviewing and advising on proposal cost recovery and justified to make sure the proposal budget is reasonable and realistic for the project needs and is compliance per internal and external rules and regulation
Review the journal transaction and ensure the cost charges to these un-restricted fund in line with approved assignment
Run monthly review for data quality and ensure all transitions are in line with HRSS cost classification with particular focus on the non-thematic and cross non-thematic.
Implement and evaluate analytical models, system on area of the master budgets and other critical financial management aspect.
Has in-depth technical and administration knowledge to connect the financial and non-
financial information to generate insight and recommendation for program effectiveness
How to apply:
Interested candidates who meet the above mentioned conditions should submit their application letter and CV listing three references and a phone number and hard copy to HRSS office Human Resources, Department , at munuki Block C.V Hai 3rd class Plot No. 349, Juba, South Sudan HRSS – South Sudan Or e-mail to email@example.com Note HRSS South Sudan, is an equal opportunity employer; it does not discriminate on the basis of religion, race or political affiliation. Female candidates are highly encouraged to apply. In the subject line of the e – mail, please put the job title and location of the position.