LWR is hiring CFAM in Yemen , Aden.
The Country Finance and Administration Manager (CFAM) is responsible for providing the country office with reliable accounting and adequate management of the financial, physical and human resources available for the programs being developed and implemented. The CFAM plans, organizes, directs and ensures proper internal controls for the financial management, accounting operations and administration of the country office in accordance with LWR policies and procedures. He/she is supervised by the Regional Finance and Administration Manager (RFAM).
Support the annual budget planning and contribute to the monthly budget variance analysis it in coordination with the RFAM and the Country Director/Programs Director.
Develop and maintain local amendments to the Overseas Finance and Administration Manual to reflect adaptations to agency policies and procedures.
Maintain country program books in QuickBooks or MIP.
Ensure filing of supporting documentation, which includes vouchers and payment receipts, payroll vouchers and related tax documents, bank account statements and reconciliation thereof, and other documents.
Generate monthly, quarterly and annual financial reports.
Prepare monthly cash forecast and coordinate with HQ for fund transfers that are adequate for office and project operations.
Manage bank accounts and reconciliations.
Control and maintain petty cash reserves.
Present monthly and annual statements to government authorities for tax, social security, and other legal obligations.
Assist the auditors (internal and external) during the audit processes.
Lead and organize orientation on financial management for local partners in Yemen
· Ensure field visits to the local partners’ office to follow-up their financial procedures.
· Conduct performance feedback sessions and team meetings with the finance staff of local partners
2. Logistics and Administration
Lead procurement efforts to identifying and obtaining goods and commercial services.
Ensure the smooth operation of the office, including maintenance of office supplies and management of service providers.
Maintain asset lists and manage appropriate asset disposition per organizational and donor policies.
Ensure the proper management and tracking of the vehicle fleet, including maintenance and analysis of vehicle use logs.
Coordinates the acquisition and renewal of insurance as required by law for national personnel and vehicles.
Familiarity with local administrative protocols and procedures mainly at airport and port.
3. Human resources
With support from HQ Human Resources and/or the Regional HR Manager:
Coordinate the recruitment and separation of personnel.
Ensure all personnel contracts and other records are complete and stored in a secure manner.
Keep records of staff vacation, compensation days, sick leave and other type of leave.
Prepare and manage staff payroll and benefits. Prepare, pay and file taxes and other withholdings related to payroll.
Ensure all personnel are trained on HR Handbook, code of conduct and other policies and guidelines.
Stay informed of any new local labor law changes and inform the Country Director.
Advise Programs Director and staff on effective performance management and administer the collation of performance management documentation for the mission.
4. Program support
Contribute to business development efforts, particularly in costing the local expenses and supporting partners in budget development.
Prepare and review project financial reports. Work with the RFAM, Country Director and the Programs Director on identifying the concerns that should be addressed regarding program budgeting and execution.
Provide technical assistance to program staff and partners staff in relation to finance and administrative management.
5. Staff Supervision
· Supervises the [name positions; commonly include office assistants, guards, or drivers], including setting objectives and monitoring performance.
6. Other duties as assigned
Work experience with multi-donor and complex budgets.
Experience in understanding and managing accounting software; experience with Quick Books a plus.
Proficiency in the use of Microsoft Word, Excel, email, and Internet browsers.
Professional competency in English. Fluency in Arabic required.
Experience of working with Ministry of Planning and International Cooperation (MOPIC), Local Tax and Social Security Departments.
Availability to travel within the country and internationally, as required, up to 20% of the time.
Experience with USG funding
Excellent interpersonal skills and teamwork player
Ability to work effectively with a broad variety of actors, including grass root organizations, company representatives and other audiences.
· Ability to work under highly stressful conditions independently and with limited supervision and work in a dynamic environment to meet deadlines.
Ability to pay attention to details in project accounting and budgeting, as well as in other aspects such as tracking records, assets and budget monitoring.
Ability to prioritize, organize and carry out multiple tasks efficiently and under pressure with little supervision
Demonstrable experience and knowledge on logistics management
Demonstrable experience and ability to manage staff even at distance and work effectively with multi-cultural teams.
Potential understanding with the local context in Yemen and mainly in South.
Excellent oral and written communication skills.
Supervisory experience a plus.
How to apply:
Interested applicants, please provide us with your cover letter and updated CV via the email below:
LWR will start reviewing the application on a rolling basis.